Preparatory Work

Setup for the Blue Lodge Degrees

John Sutherland and Q Willman will provide all paraphernalia, aprons, etc. that is needed from the Peoria Illinois Temple. (refer to the Grand Lodge list)

The Valley will provide electric power to the center of the auditorium for the Lesser Lights if possible.

The Lodge floor will be setup on Tuesday afternoon, May 4.

Preparation Room and Tyler’s rooms and doors will be simulated on the auditorium floor by segregating the space in front of the tunnel with a railing (exact form to be determined). This will enable the new candidates to see what goes on in those rooms.

Our wheeled chair risers will be used for the Master’s and Warden’s chairs – the # of steps do not have to be 1, 2 and 3 – the Lodge Officers will work with what they have.

Setup for the 32^nd degree

1^st Section only. Will mostly use same chairs etc. as Blue Lodge. See Directors Art Williams and Bob Cook. Cast same as last reunion. Rehearsal date(s) not known at this time. Costumes will be used for SP, MWM, and TPM – all others in tux.

Setup for Shrine Ceremonial

Potentate Wys has provided a modified opening and closing meeting ritual and a diagram of the floor setup.

Potentate Wys informed us that Shrine Dramad Unit will be presenting a ‘Short Form’ Ceremonial, using same chairs as Blue Lodge and 32^nd degree.

VALLEY WILL PROVIDE

Valley agreed to have doors open at 6:00AM; will use Parking Lot door for most of day.

Coffee and Donuts during Registration

Registration Committee (use Officers to fill in)

Catering

Class Marshals

Wardrobe (very limited)

Stage Crew (Mgr plus 1-2 more)

Jewelry Counter (Men’s Club)

Registration

Where, how

Existing Valley Registration committee will be in charge;

Registration for everyone will be in the Dining Room.

Will need separate tables for

Blue Lodge Candidates (and their Mentors)

Blue Lodge Degree Teams

All others

Dues Cards

Will need to check Blue Lodge dues cards for members and credentials for candidates (supposed to be provided by Grand Lodge in advance at first entrance to building. Name tag will be visual confirmation of status.

Grand Lodge should handle ‘walk-in’ Blue Lodge candidates or those who forgot their credentials.

Suggested (not yet discussed): If a man does not have his Blue Lodge Dues Card, he can be vouched for or take the Tylers’ oath.

Note: we did not see the need to check dues cards for 32^nd Degree or Shrine, due to short span of time between events; the ‘honor system’ will be used.

Registration

All others will register
All attendees will fill out a card indicating why they are there with checkoff boxes for

Candidate for Blue Lodge Degrees
Candidate for Scottish Rite with space for Valley (May have courtesy work)
Candidate for Shrine
Degree Cast Member (1,2,3, 32^nd, Shrine)
Attendee
Other information on card:
Name
Blue Lodge Name and Number
Note: If we get the names of all involved the day before, the Valley will print labels to attach to the cards and print them in alphabetic order; blanks will be available for “walk-ins”

Note: there is no need for address at this point; if they are a candidate, that information will be available on the petition.

Registration Book will be available – candidates will sign as “Cand” after name; others write in Blue Lodge and number

Name Tags

Blue Lodge Candidates will receive name badge from Grand Lodge

Advance notice attendees will receive preprinted name badge from Valley.

Blank tags will be available for “Walk-in” attendees.

All registrants will receive schedule for day.

Degree Team Registration

After registration downstairs, Blue Lodge degree team members will report to Terry Seward in Conference Room (off lobby).

Refreshments

The Valley and Shrine will provide Coffee and Donuts in the Dining Room during the registration period.

The Grand Lodge is paying for Lunch – Valley of Peoria will arrange and receive reimbursement from Grand Lodge; cold cuts or prepared sandwiches suggested, will arrange with regular Valley staff.

Candidates and 1^st Section of 3^rd Degree team eat first.

Handling of Petitions and other Paperwork

Blank Petitions will be part of a packet issued to candidates on their way to lunch.

· Blue Lodge : Not an issue; they are all supposed to have been voted on by individual Blue Lodges before Festival

· All attendees will be give an opportunity to take blank petitions AT LUNCH

· Blue Lodge Candidates will not be given blank Scottish Rite or Shrine petitions until lunch

o If they already have a petition filled out, we will accept it at any time

o If they have not filled one out, they can do it at lunch

o Blue Lodge Members can fill theirs out at any time

o Scottish Rite Petitions will be collected just before the 32^nd degree

o Shrine Petitions will be collected just before the Ceremonial

Blue Lodge Degrees

General Information

The Valley will utilize the existing “Class Marshalls” to supervise the movement of Candidates.
7:40AM -- marshals will gather the candidates and their mentors in either the Library or DeMolay room. Degree Team reports to Conference Room
7:55 AM – marshals will escort the candidates to the auditorium (suggest reserving seats adjacent to the tunnel entrance)
General Schedule as received from Grand Lodge will be followed; see last page for detail
Grand Lodge will choose examplar for each degree
Opening will be short form with Candidates in the audience
Pass collection ? Not discussed

Aprons

Grand Lodge will furnish paper aprons for candidates; Mentors and Degree Team members should bring one if possible. Sutherland, Willman will provide cloth aprons from Peoria Illinois Temple.

Grand Lodge Officer

Will be Benny Grisham, not MWGM Miller.

32^nd Degree Presentation

Valley of Peoria will present 1^st section of 32°; Bob Cook and Art Williams to direct. Will use furniture from Blue Lodge setup, rearranged.

Each Body will be opened in succession by Presiding Officer, who will obligate class in that body.

Costumes for presiding officers only

Shrine Ceremonial

Per Early Wys, Potentate, will be opened as Shrine Special Meeting (ritual provided) and moved into Short Form Ceremonial

Schedule

Subject	StartTime	EndTime	Location
Doors Open	6:00:00 AM	6:30:00 AM
Registration	6:30:00 AM	8:00:00 AM		Dining Room on Lower Level
Welcome	8:00:00 AM	8:30:00 AM		Auditorium
Blue Lodge Candidates and Mentors Report to Class Marshals	7:40:00 AM	7:45:00 AM		Library or DeMolay Room
Marshalls escort class to Auditorium	7:55:00 AM	8:00:00 AM
1st Degree Team reports	7:45:00 AM	8:00:00 AM		Conference Room
1st Degree	8:15:00 AM	9:45:00 AM
Break; 2nd Degree Team reports	9:45:00 AM	10:00:00 AM		Conference Room
2nd Degree	10:00:00 AM	11:30:00 AM		Auditorium
Break; 3rd Degree 1st Section Team Reports	11:30:00 AM	11:45:00 AM		Conference Room
1st Section of 3rd Degree	11:45:00 AM	12:45:00 PM		Auditorium
Lunch	12:45:00 PM	1:45:00 PM		Dining Room
2nd Section 3Rd Degree Team Reports	1:30:00 PM	1:45:00 PM		Conference Room
2nd Section 3rd Degree	1:45:00 PM	3:00:00 PM		Auditorium
Closing Remarks	3:00:00 PM	3:15:00 PM		Auditorium
Break - Collection of Scottish Rite Petitions	3:15:00 PM	3:30:00 PM		Conference Room
32nd Degree	3:30:00 PM	5:00:00 PM		Auditorium
Break - Collection of Shrine Petitions	5:00:00 PM	5:15:00 PM		Conference Room
Shrine Ceremonial	5:15:00 PM	6:30:00 PM		Auditorium

Preparatory Work

Setup for the Blue Lodge Degrees

Setup for the 32nd degree

Setup for Shrine Ceremonial

VALLEY WILL PROVIDE

Registration

Where, how

Dues Cards

Registration

Name Tags

Degree Team Registration

Refreshments

Handling of Petitions and other Paperwork

Blue Lodge Degrees

General Information

Aprons

Grand Lodge Officer

32nd Degree Presentation

Shrine Ceremonial

Schedule

Setup for the 32^nd degree

32^nd Degree Presentation